PA - Publishing

Do you want the opportunity to work within a widely recognised Publishing brand? Handle are looking for a highly skilled PA to provide excellent administrative and secretarial support to the Group Operations Director.

The candidate must have a strong background in supporting Senior Executives, preferably within the creative industry. Proven ability in being able to work in a busy environment whilst prioritising heavy workloads is essential.

Duties include but are not limited to:

• Complex diary management - managing time effectively between two offices
• Organising internal and external meetings including the arrangement of conference calls
• Preparing the Directors daily agendas and forecasting future appointments and business demands
• Acting as gatekeeper; screening all forms of communication on behalf of the Executive
• Preparation of reports, agendas and other documentation for meetings and events
• Responsible for organising and maintaining filing systems (both physical and digital)
• Minute taking and distribution these materials in a timely manner
• Coordination of regular 121 meetings for the Group Operations Director and their direct reports and regular team meetings
• Ability to format and produce PowerPoint presentations
• Responsible for invoicing and raising purchase orders
• International travel coordination
• Meet and greet guests into the office
• Expense coordination
• Keeping records of team holidays
• Overseeing the on-boarding of new members within certain teams
• Additional departmental duties and administrative support when required

Mandatory Skills/Requirements:

• Advanced Microsoft office skills
• Experience supporting Senior Executives with complex diary and travel arrangements
• Able to work analytically whilst always remaining accurate
• Exceptional organisation and communication skills; both written and verbal
• Must be experienced in dealing with sensitive and confidential information
• Knowledge of the publishing interest and/or strong interest in books is desirable

This is a 3 month fixed term contract with view to convert to permanent. Candidates must be available immediately. Please apply today if you hold the relevant experience and are seeking a new and exciting opportunity.

PLEASE NOTE: Due to the high volume of applications we receive we are unable to respond to everyone. If you have not heard from us within 5 working days of sending your CV then unfortunately you have not been shortlisted for the position you have applied for.