Administrator

Temporary Administrator, Public Services Body, 3 Month Contract

Your new company
This is a public services organisation based in Southwark. They work as part of London's emergency services and this role would be based in their back office operations.

Your new role

• To provide administrative support as required.
• To plan and organise work to ensure that both routine and unexpected tasks are completed promptly. Report anticipated difficulties in meeting deadlines to the appropriate person.
• To undertake basic research on a range of issues, as directed, and to provide summaries of findings to senior managers.
• To answer the telephone politely and efficiently and help callers with their requirements ensuring high levels of customer care and to take accurate messages for other members of staff and pass them on quickly and efficiently. Also pass on any other essential information to colleagues in the same way.
• To answer letters, e-mails and other communications promptly and efficiently, passing on information as necessary.
• To produce standard correspondence on a range of issues and ensure the accuracy of the information to individuals prior to dispatch.
• To take minutes for distribution and attend meetings as required, taking accurate notes and undertaking any follow up action as required.
• To use, review, and assist in the development of office systems both manual and computerised.
• To establish and maintain considerate and polite working relationships with other members of staff.

What you'll need to succeed
The ideal candidates should have a good knowledge of Microsoft Office an in particular Word and Excel and experience in using bespoke office systems would be beneficial. The must be able to multi-task as staff will be required to work on more than one system at once. Preferable hours are 9 - 5. Training on bespoke system will be given.

What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you but you are looking for a new position, please contact us for a confidential discussion on your career.

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers.