Pa to CEO and Senior Exec

PA to CEO            Temp – perm

Supporting the CEO and other senior members of the Client Management team, in addition to supporting the rest of the Client Management team (with support from other Team Assistants) in providing an efficient and professional administration/assistant service. Management of the company’s corporate charity Fund.

Administrative Support

• Diary management: including meeting organisation and arrangement of multiple overseas trips.
• Preparing for meetings including: collating and binding meeting materials, booking rooms, arranging lunches and issuing invitations.
• Proactively ensuring that managers are fully prepared for meetings.  This includes ensuring that relevant documentation is given to them in advance and that the manager follows up on any action points from previous meetings in a timely manner.
• Post: opening and distributing post, filtering junk mail.
• Managing the timely administration of expenses.
• Arranging couriers and taxi bookings.
• Filing: saving important client emails, logging client meetings and client reports daily.
• Screening telephone calls, filtering unwanted or irrelevant as necessary, taking messages and recording unsolicited calls.
• Creating and editing PowerPoint presentations and Word documents to a high standard and to tight deadlines.
• Maintaining absolute confidentiality regarding sensitive personal, financial and commercial information.
• Carrying out ad-hoc duties and undertaking projects.
• Drafting correspondence on behalf of managers.
• Minute taking of meetings as and when required.
• Business development: going through prospect and client lists with RM’s for potential BD, assisting with pitch proposals and coordinating presentation slides.
• Events: management and administration of key events (lunches/dinners/conferences) including guest list/ speaker management, venue selection, budget management, catering.
• Marketing: development of internal and external publications and materials; quarterly newsletters, monthly reports, brochures, presentations and briefing papers

This is a great opportunity for a polished experienced senior PA who is use to looking after senior members, high net worth clients and complex confidential issues! You will degree educated and have worked within private family office  or a boutique FS organisation.

Call urgent to fast track your application.