Team Secretary

Our client are an Investment Management company in the City. They’re looking for an experienced Team Secretary to join their Distribution department. This is a permanent position to support the team by providing seamless secretarial and admin support.

They are looking for someone with previous secretarial experience in the finance industry who also has experience coordinating complex travel arrangements, managing diaries and organising meetings.

Responsibilities will include:

• Providing secretarial support to 7 Team Managers; managing diaries, arranging internal and external meetings, booking meeting rooms and arranging refreshments and equipment for meetings. Attending meetings when required to record any actions.
• Coordinating training courses for the department; booking venues, collating training materials, sending invites and recording attendance on personal files
• Assisting in managing the teams holiday rotas
• Scanning, filing and archiving documentation
• Ordering, monitoring and maintaining stationery including business cards
• Helping the Team Coordinator organise all travel and accommodation for the department
• Keeping the sales database up to date
• Liaising with staff at all levels
• Completing and submitting expenses

They require someone strong, organised and approachable who can play an effective part in the team. They need someone who is able to build relationships with internal and external customers whilst applying discretion and maintaining confidentiality.

Other requirements:

• Ability to prioritise own workload
• Strong attention to detail
• Ability to produce good written communication
• Excellent telephone manner
• Proficient in MS Office, Word, Excel, PowerPoint, and Outlook
• Previous experience of travel administration

This is a fantastic opportunity for someone who is looking to use their existing skills to support and be a part of a successful and driven team.

We really appreciate the time you have taken to apply for this role, however due to large number of applications we receive we are unable to get back to everyone. If you do not hear from us within 48 hours, unfortunately we will not be taking your application any further.