Executive Business Assistant

Executive Business Assistant - City of London.

Would you like to be part of a technology company? Do you have the ambition to progress within a company? The financial company have the drive to succeed and also motivate their employee's to deliver equal expectations.

Responsibilities.

• Intense diary management, arranging meetings and conference calls, preparing relevant paperwork and expenses reports
• Routinely handles internal and external inquiries by screening calls, answering questions, and re-directing to appropriate personnel.
• Producing professional presentations for high-profile meetings using PowerPoint, including complex and highly confidential projects.
• Producing professional reports using Word and Excel
• Typing duties and taking notes in meetings
• Provide coverage to other Business Assistants as required
• Involved in maintaining and tracking departmental reports on an ongoing basis (i.e. budgets).
• Coordinates logistics for more complex meetings/activities, i.e. internal and external meetings, conferences, symposiums, interviews, etc.

Qualifications

• Previous experience working as a PA is desirable
• Business experience is beneficial
• Confident and articulate
• Polished presentation
• Flexible and adaptable approach to work
• Must be able to self-direct and work effectively with others at all levels of an organisation with team members, senior leaders, executive management and clients
• Ability to work well under pressure
• Ability to multitask
• Team player
• Experience in managing calendars for teams in different time zones in desirable
• Capability to use initiative
• Advanced Microsoft Office Word, Excel, PowerPoint and Outlook is beneficial
• Strong communication skills
• Demonstrate confidentiality, good business judgment, diplomacy and flexibility in relation to work hours during busy periods