PA/Project Administrator

Our client are a Global Satellite Company in the City, they’re looking for an experienced PA/Project Assistant to support the VP of Sales and the Sales Leadership Team.

Responsibilities include:

• Managing the diary for the VP and their direct reports
• Coordinate travel arrangements
• Arranging meetings and coordinating schedules
• Preparing expense reports
• Preparing presentations, letters, contracts and reports to a high standard
• Managing highly confidential information discreetly
• Dealing with all incoming communications for the VP, dealing with enquiries and escalate when needed
• Develop and implement administrative systems and processes
• Measuring results against standards; making adjustments where necessary
• Facilitate the development and delivery of sales annual budget input
• Tracking and reporting costs against budget month on month
• Ensuring Sales leaders are fully briefed on their budget and all relevant PO activity
• Working with the finance VP to review monthly budget activity, ensuring any discrepancies are addressed etc.
• Monitor, report and follow-up key milestones and actions
• Proactively monitor and update actions to ensure deadlines are met
• Manage the orientation process of new Sales staff
• Helping out with team projects
• General support to the VP and their direct reports

Requirements:

• Excellent written and verbal communication skills
• Confident, professional manner
• Ability to work independently and manage own workload
• Highly organised with strong attention to detail
• Strong Microsoft office skills, especially Word and PowerPoint
• Ability to interact with staff at all levels of the organistaion
• Proven analytical skills

We really appreciate the time you have taken to apply for this role, however due to large number of applications we receive we are unable to get back to everyone. If you do not hear from us within 48 hours, unfortunately we will not be taking your application any further.