EA to Finance- Investment Bank

Executive Assistant - Finance - Investment Banking

Canary Wharf

20 month temporary contract

£19ph to £21ph

This role is an excellent opportunity for an experienced Executive Assistant, working for a prestigious Investment Bank.  Supporting one Senior Managing Director, three Executive Directors and their teams. The successful candidate will provide a high level of support and liaise with senior internal and external clients on a regular basis.

Your duties will include:

• Pro-actively manage constantly changing schedules for the Managing Directors and Executive Directors; prioritising time sensitive tasks and meetings, pre-empting conflicting requests to ensure optimum use of senior management time.
• Overseas travel management; planning and organising trips, arranging complex schedules and meeting itineraries.
• Providing general administrative support for the organisation of meetings, workshops, conferences, team meetings. Booking and preparing the room, ensuring all requirements are met
• Onboarding and Integration of new hires into the department. Check weekly reports to identify joiners to the Firm and process accordingly; new desk, log on and all equipment requested
• Assisting Managing Director and his DR’s with any projects that arise. Preparing agendas, schedules and tracking progress until the project is complete.

A minimum of three years secretarial experience working at a senior executive assistant level is required. Additional experience of working in a global organisation and across multiple time zones would also be of benefit in this role. The role requires a self-motivated, pro-active individual who can adapt in an ever-changing environment. You will need to have excellent communication skills, be highly organised, efficient, and work to a consistently high standard.