EA to MD and team within Investment Banking (Canary Wharf based) £20 per hour
- Recruiter
- Paragon Personnel Ltd
- Location
- London (East), London (Greater)
- Salary
- £20 per hour
- Posted
- 07 Jul 2017
- Closes
- 04 Aug 2017
- Ref
- PP419
- Job Title
- EA
- Industry Sector
- Banking / Finance
- Contract Type
- Temporary
- Hours
- Full Time
EA to MD and team within Investment Banking (Canary Wharf based) £20 per hour
Secretarial
• Exclusive control of business schedule and diary management. Maintain calendars, arrange internal and external meetings. Act as ‘gatekeeper’ for diary and pro-actively ensure diaries do not have clashes, use initiative to find resolutions and workarounds
• Arrange all conference calls, rooms, AV equipment, dial in numbers and video conference facilities
• Extensive verbal and written interaction with internal colleagues and external clients ensuring the building and maintenance of relationships, both domestically and internationally, within the team and across other business units
• Co-ordinate and book all travel including flights, hotels, currency, taxis etc
• Visa Arrangement - Arrange when required
• Process monthly expenses in a timely manner.
• Maintaining our in-house Client Relationship Management (CRM) Programme
• Printing and collating all meeting documentation as required
• Produce ad-hoc presentations upon request
• Ordering Business Cards
• Upkeep of filing systems
Person Specification
• Maintain confidentiality on all aspects of workload
• An experienced, confident, friendly, outgoing "people orientated" personality required, who is able to liaise with people on all levels to achieve work goals
• Ability to be able to remain calm under pressure and deal with last minute changes to schedules effectively and efficiently
• Self-starter
• Pro-active ‘can do’ approach
• Ability to use own initiative and judgement
• Highly organised and capable of multi-tasking to meet deadlines
• Large amount of flexibility e.g. a willingness to work overtime
• Articulate; an effective communicator
• Discreet, professional manner
• Attention to detail
• Good organisational skills and able to follow up outstanding items as necessary
• Strong team player
• Excellent time/priority management skills
• Excellent communication skills
• Full training on all MS systems and policies will be provided
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