Team Assistant

Team Assistant
South Kensington
£25,000 - £30,000

THE CLIENT:
Our client who are a High End interior design and Architects company based in the sought after area of South Kensington. Looking to hire a Team Assistant to support a small office with all administration duties along with working alongside the current Executive Assistant.

DUTIES:

• Provide PA and administrative support to the Studio, with specific remit to provide support to MD’s PA and ensure administrative processes run smoothly.
• Make complex/detailed travel arrangements for members of the Studio as required
• Support MD’s PA by performing research (travel-related and other), putting together presentations, typing correspondence, etc.
• Provide PA support for directors and senior management
• Together with the Front of House Manager, be responsible for maintaining and updating contact records in Filemaker and exporting contact sheets to the project folders on the main server
• Organisation of hard copy files prior to archiving
• Ensuring archive database is maintained/updated properly
• Agree with Senior Team when old documents can be destroyed
• Point of contact for people wanting to retrieve or send files to archive
• Second point of contact at the reception desk and next in line to answer telephone after FoH Manager
• Second in line for ordering taxis/DHL etc. after FoH Manager
• Cover holiday absences for Front of House Manager and provide PA assistance to MD when his PA is on holiday
• Be first in line to answer incoming calls
• Place orders for any stationery/consumables that can’t wait until FoH Manager returns
• Co-ordinate arrangements for any meetings – lunches, etc.
• Attend a briefing with MD’s PA prior to her departure to be brought up to speed on current projects
• Perform all duties required by MD during PA’s absence

THE PERSON:

• Self-driven with a positive can-do attitude
• Educated to a degree level, preferably in Fine Art or Interior Design
• Detail-focused with the determination to do what is necessary to get the job done
• Reliable, confident and well presented
• Excellent working knowledge of MS Office
• Knowledge of Photoshop and InDesign would be beneficial

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EQUAL OPPORTUNITIES Morgan Spencer Recruitment is committed to equal opportunities and actively seeks applications from all sectors of the community irrespective of gender, race, colour, nationality, ethnic or national origin, disability, marital status, sexual orientation, having responsibility for dependents, age, religion/beliefs, or any other reason which cannot be shown to be justified.

CONFIDENTIALITY: All applications are dealt with in strictest confidence and will be processed in accordance with the Data Protection Act 1998

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