Personal Assistant and Office Manager

An opportunity has arisen for an ambitious and driven Personal Assistant to join a leading commodities firm based near Liverpool Street Station. This is a wonderful opportunity for someone who has 3-5 years' Personal Assistant experience and is looking for their next challenge. 

Duties include;

Office Management

•  To be the first point of contact for London office; handling the main phone line, coordinating external guests and internal meetings.
• Managing the Office Admin inbox daily, answering all internal queries as required
• Responsibility for coordinating all office maintenance and budgets for internal supplies.
• Project management for events within the London office.

Personal Assistant

Personal Assistant to a Senior Partner, Head of HR and General Counsel – all based in the London office.

The main responsibilities for each Manager, will be:

• Extensive diary management and coordination;, approaching scheduling in a proactive manner
• Assisting with administrative tasks; including filing and documentation preparation
• Managing databases and keeping information up to date
• Updating and managing budgets and expenditure where required
• Attending meetings and conference calls; note taking as needed
• Assisting with booking travel and accommodation
• Supporting on various business projects and ad-hoc responsibilities

Requirements:

• Experience of working in a fast-paced environment in an Office Manager or Personal Assistant capacity is crucial
• Previous experience in working in a standalone role, where proactivity is imperative, as is previous diary management experience
• Strong IT knowledge and experience of Microsoft Office (Word, Excel and PowerPoint)
• Good interpersonal and communication skills, when dealing with people at all levels of seniority
• To be reliable and discrete when dealing with confidential information
• To be a quick thinker and detail orientated person
• The ability to adapt to different scenarios on a frequent basis is important
• Previous experience of working in Finance or Commodities would be a plus

This is a 6 month contract with the view to be extended. A great opportunity to join a leading firm with a fantastic reputation.