Executive Assistant to Global Head of Marketing - Immediate Start
- Recruiter
- Lily Shippen Limited
- Location
- Cannon Street, London
- Salary
- £22 per hour + Holiday Pay
- Posted
- 03 Jul 2017
- Closes
- 31 Jul 2017
- Job Title
- EA
- Industry Sector
- Banking / Finance
- Contract Type
- Temporary
- Hours
- Full Time
A leading Investment Management firm based in the City are looking for an experienced and qualified Executive Assistant to support the Global Head of Marketing on a maternity cover. The Global Head travels extensively and so it is essential that the EA have experience dealing with ever changing diaries and complex itineraries.
Duties include;
- Extensive diary management and scheduling:Plan and coordinate meetings, training and other events as required, including preparation of meeting materials, coordination of logistics, preparation of attendee information and preparation of agenda.
- Manage regular and ad-hoc global marketing team and leadership meetings. Set agenda in conjuction with global head of marketing. Collect and prepare reports as required for use in group meetings. Take minutes as required. Provide support for power point presentations as and when required. Liaise with IT to ensure a smooth set up for Arkadin web conference or VC links to other offices for these and other meetings
- Prepare expense claim forms in a timely manner. Prepare purchase orders and arrange receipting once the invoice is due for payment
- Manage travel arrangements within Travel Policy (including Taxis)
- Maintain an onboarding process for all new joiners, ensuring they are in the system, all IT and desk set up in place and all introductory meetings arranged.Provide ad-hoc support for senior managers and team members within the Global Marketing function
- Project work and assistance on marketing activity where required. E.G setting up new shared drive for internal use.
Candidates must be available immediately to apply and have at least 5 years Executive Assistant experience within financial services.
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