Temp - Perm Senior Secretary - Accountancy

Leading Accountancy firm based in the City of London seek a Senior Secretary to provide secretarial and administrative assistance to the Restructuring Advisory technical team in respect of technical and procedural matters. Duties will include:  
• Provide comprehensive diary management, having full autonomy to make decisions using initiative to determine purpose, minimum time required and resolve any conflicts 
• Proactively monitor meeting attendance, preparing agenda’s, taking ownership to ensure enquiries and issues are appropriately delegated and resolved effectively. Attend to take minutes if required.

• Proactive itinerary planning including accommodation, transfers, researching and considering reasonable alternative cost effective travel.

• Use judgement to manage the portfolio’s workload, current issues and have the knowledge to respond to queries; take ownership of enquiries and ensure other issues are referred to the appropriate person in a timely fashion in their absence.

• Prepare and revise documents including letters, email and proposals. Sense checks all communications and documentation, complying with brand and risk procedures.

• Project manages large and complex events ensuring compliance with policies and liaising with marketing, procurement, risk management, health and safety and all other relevant teams
• Facilitate all logistical arrangements and attend events as required, proactively ensuring relevant documentation is available.
• Manage budget and effectively negotiate costs.
Time and expense management
• Prepare and submit timesheets as required
• Collate and process expenses and invoices ensuring compliance with policy and approval process.
• Reconcile credit card/bank statements with receipts as appropriate.
• Chargeable time – to meet their chargeable time target, understanding this forms part of the performance assessment
Teaming

• Become a proficient user of Sales Logix, CRM system. Keep the team and national database up to date and work with marketing on cleansing and reporting.
• Provide ad hoc project support

• Maintain an awareness and observation of Health and Safety issues within the Firm and report any concerns to the Health and Safety representative.   Ideal candidates must have the following:  

• Attention to detail and ownership for the delivery of high quality work.
• Proactive in managing own work load and able to deliver a proactive service to the RA faculty.

• Ability to work as part of a team, ensuring seamless service to the firm and clients.
• Confident with the ability to use own judgement and make decisions in order to prioritise, challenge, negotiate and influence.
• The ability to plan ahead and anticipate potential problems.
• Strong organisational skills with ability to prioritise a busy and often conflicting workload.
• A flexible and professional approach, remaining calm under pressure
• An advanced knowledge of Microsoft office
• Outlook knowledge is an advantage
• Knowledge of time zones and best means of travel between multinational locations.
• Experience of organising conferences/events 
 
• Polished communication skills, including an excellent standard of written and spoken English.
• The aptitude to provide regular progress reports on administration matters
• A flexible and professional manner
• The capability to keep other matters confidential
• Strong interpersonal skills
• Enthusiasm, determination, self-motivation and the ability to think outside the box