Facilities Administrator/Receptionist
- Recruiter
- Charalle Group
- Location
- EC2A 1AE, London (Greater)
- Salary
- 24-26,000
- Posted
- 03 Jul 2017
- Closes
- 31 Jul 2017
- Job Title
- Receptionist
- Industry Sector
- Accountancy
- Contract Type
- Permanent
- Hours
- Full Time
Expanding Accountancy firm based in the City seek a Facilities/Reception Administrator to join their lively facilities team.
The role includes daily reception cover at lunch times and to cover on other occasions when one of the other receptionists is off on sick leave or annual leave.
Core Duties:
· Helpdesk operation and compiling reports for management.
· Maintenance of service records.
· Checking and coding invoices prior to approval.
· Ordering of stationery, refreshments and other general items for business as requested.
· Scanning documents onto the firms document management system.
· Coordinate all outgoing department communications.
· Tracking and processing internal recharges for wine, post and other office services.
· Management of supplier list, including set up and management on database.
· Coding courier charges at month end for recharging.
· Daily reception cover.
· Maintain and own department procedures & processes.
· Maintain and promote excellent and proactive customer service.
· Undertake any other general facilities administration support as required and within skill set.
ESSENTIAL SKILLS, KNOWLEDGE & EXPERIENCE
- Previous facilities administration experience (a minimum of 1 year) and reception experience.
· Proven experience of working within a busy office environment.
- Strong administration experience.
- Strong numeracy skills.
- Must have a smart appearance.
- Team player.
· Effective inter-personal and organisational skills.
· Ability to communicate effectively both orally and in writing.
- Positive approach and willingness to assist others to achieve overall objectives.
- A keen eye for detail.
- Strong IT literacy skills in MS Outlook, Word, Excel.
· Flexible and adaptable approach to work.
· A desire to enhance the client experience.
· Pro-active and ability to work on own initiative.
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