Executive Assistant - Italian Speaking

We are currently recruiting for an experienced Italian speaking Executive Assistant for an International Investment Management firm based in the West End

Meticulous email screening, prioritising, drafting and handling of correspondence in a timely

manner.

Intensive diary management and coordination, including liaising with internal and external

contacts to arrange meetings, conference calls, and seminars.

Dealing with highly confidential information with discretion.

Travel and accommodation bookings, including obtaining appropriate visas for both business

and private travel. Proactive research and presentation of options, using initiative to

anticipate requirements and look for cost-effective solutions.

Entering notes, contacts and meetings into the CRM database (Siebel).

Admin duties: booking conference calls, video conferences, circulation of relevant papers

before meetings, coordination with assistants across the globe at all levels.

Screening and placing calls with an appropriate appreciation for importance and priority (e.g.

internal hierarchy, major clients).

Preparing, checking, arranging and formatting documents including memos, reports and

presentations with a perfectionist care for detail, from draft content provided.

Compiling and managing expenses.

Personal arrangements where required e.g. lunch reservations, insurance cover and other

administrative tasks.

Personal family arrangements when required including flights, travel, accommodation etc.

Occasional cover/support for other members of the admin team.

General typing (including minutes and handwritten notes), copying, printing and binding

If you are looking for a new challenge & are interested in the position available apply today!

It is Wells Tobias Recruitment Solutions' policy, as a matter of courtesy, to respond to all applications within three working days. However because of the volume of applications, we are sometimes unable to respond to individual applicants. If we have not contacted you within three working days your application has been unsuccessful and your details have not been retained. Please apply for any other position that you may see in the future. Thank you.