Team PA/Secretary West End
- Recruiter
- LMA Recruitment
- Location
- England, London
- Salary
- £32000 - £37000 per annum + pro rata plus benefits
- Posted
- 30 Jun 2017
- Closes
- 28 Jul 2017
- Ref
- MM - 4588
- Contact
- Mary Marcus
- Job Title
- Team Secretary
- Industry Sector
- Travel & Tourism
- Contract Type
- Contract
- Hours
- Full Time
9 month maternity contract - start immediately
Large international commodities firm based in the West End is looking for an experienced secretary to provide support to a team of busy traders. The ideal candidate will be fluent in both English and French, but not essential and your duties will include:
- organising complicated and extensive overseas and UK travel for staff and contractors
- meeting and greeting visitors;
- liaising with international offices and contacts to arrange meeting, conferences and travel;
- processing a large number of visas
- providing and requesting letters of invitation;
- processing numerous invoices and ensuring payment deadlines are met;
- processing expenses for London staff and overseas assets expenses;
- making restaurant, hotel and car reservations;
- arranging meetings (including video conferences);
- ensuring databases are updated;
- Supporting the department and the overseas operation with any out of hours travel requests
- Working closely with manpower agencies for the onboarding of new hires, and providing support and advice on queries on travel or visa requirements
- Arranging appointments for various vaccinations
- Managing attendance record for the departmentSkills and Experience Required
- Good educational background
- Diploma (or equivalent) in secretarial skills - desirable.
- Excellent verbal and written communication skills;
- Good organisational and administrative skills;
- Ability to work effectively under pressure and prioritise workload;
- Excellent computer skills with 60+ wpm;
- Pleasant telephone manner;
- High attention to detail;
- A second language is advantageous, French is preferred;
- Prepared to work out of set working hours to deal with travel emergencies
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