Senior School Secretary

Senior School Secretary - Private Junior School - Hampstead

A Private Junior School in North London are seeking a Senior School Secretary to work within their busy Upper School office.

Duties within the role involve:
1. To be responsible to and report to the Headmistress.
2. To maintain the Reception area to present a welcoming and efficient ambiance.
3. To answer telephone calls in a welcoming and efficient manner, passing on messages and following up queries by telephone or email as necessary.
4. To ensure that agreed security procedures are implemented for pupils, staff and visitors entering and leaving school premises.
5. To handle parental queries on day to day matters and to refer more serious parental queries to the relevant person.
6. To liaise with teaching staff over pupil paperwork.
7. To support three Deputy Heads with correspondence, filing, and other various matters.
8. To receive incoming mail, sort and distribute to relevant staff; despatch outgoing mail.
9. Accepting and recording deliveries and arranging for transfer to the appropriate department/person.
10. To assist Teaching Staff with various matters as required.
11. To assist with Pupil filing (shared between all office personnel).
12. To liaise effectively with other members of the administrative team to provide continuity throughout the school day and provide support and cover for colleagues during lunch breaks and absences.
13. To support and update the school website.
14. To update the annual Travel Plan and manage the allocated parking permits.
15. To be responsible for the school shop and petty cash receipts and management.

To apply for this role you will have the following attributes:
* To have a warm personality and a welcoming demeanour.
* To have excellent command of spoken and written English, a clear speaking voice and an excellent telephone manner
* To have confidence in new technology and good ICT skills, including word-processing and data inputting.
* To be efficient, accurate, systematic and able to manage own time and to pay attention to detail
* To be flexible, a team player, and able to undertake other roles within the school offices when required.

TO APPLY FOR THIS ROLE IT IS ESSENTIAL THAT YOU HAVE WORKED WITHIN A SCHOOL PREVIOUSLY.
If you have the skills required, please apply online immediately!

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