Legal PA - Commercial

Legal PA - Commercial

Owen Reed are recruiting for a Legal PA to join a top London law firm in Holborn.  The Legal PA will work within the Commercial team.

The Legal PA will provide an exceptional level of secretarial support to the lawyers within the department.  Liaise closely with a wide range of people across the firm, working as a team both in the UK and internationally to deliver excellent service for our clients.

DUTIES & RESPONSIBILITIES OF THE LEGAL PA
• General 'PA duties' including: accurate message taking; monitoring emails; file management; audio/copy typing, marking up and formatting documents, archiving and filing
• Document organisation, indexing and assembly of files.
• Diary management.
• Setting up internal and external meetings, lunches and conference calls.
• Arranging travel schedules and accommodation.
• Team work – assisting others in the department, covering for absence,  picking up telephone calls for the group, ensuring printers are well stocked throughout the day, etc.
• Communication with clients – organising meetings, making and taking telephone calls whenever necessary, monitoring emails from clients for their fee-earners.
• Preparation of PowerPoint presentations and Excel spreadsheets.
• Billing/WIP management for partners;
• Registration Desk – form completion for new client and matter openings
• Time sheet entries - ensuring weekly inputting of time recording entries onto timesheets for assigned lawyers whenever needed.
• CRM – taking responsibility for updating contact and relationship information

For more information on this role please contact Jane Alexander