PA

PA
£27,000 – £29,000
West End


THE COMPANY:
A global Architecture firm have an exciting opportunity for a bright and enthusiactic PA to provide support to 3 Partners.


THE ROLE:

• Diary management and meeting preparations
• Inbox management for Partners - flagging emails, ensuring responses are drafted
• Answering general queries by telephone where possible
• Preparing briefing notes and liaising with relevant parties for background information for meetings where necessary
• Work alongside the other PA’s to assist in the smooth running of the office
• Organising lunches, dinner and marketing events
• Ad hoc support for the wider team where needed
• Managing expenses and petty cash, purchasing items as required
• Researching and booking all travel and providing detailed itineraries for each trip
• Assisting with organisation of personal and business focused events including invitation mail outs
• Typing, compiling, preparing presentations and pinups
• Managing business cards and office and personal contacts databases using Outlook/Salesforce
• Maintaining hard copy and electronic filing systems
• Providing cover for PA’s for sickness and holidays
• Provide reception cover as and when required

 
THE PERSON:

• Proven experience in a PA  or Team Secretarial role
• Diary management experience is essential
• Have worked within a similar creative environment such as Interior Design, Architecture or Construction
• The role requires a proactive and ‘can do’ attitude with the ability to prioritise
• Flexibility is essential in order to be responsive to the demands of a busy office
• A team player as well as happy working alone, quick learner, responsive and keen  
• Strong communication skills are required to work as part of an efficient team
• Good knowledge of Microsoft Office programs including Outlook, Word, Excel and PowerPoint

 
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EQUAL OPPORTUNITIES Morgan Spencer Recruitment is committed to equal opportunities and actively seeks applications from all sectors of the community irrespective of gender, race, colour, nationality, ethnic or national origin, disability, marital status, sexual orientation, having responsibility for dependents, age, religion/beliefs, or any other reason which cannot be shown to be justified.

CONFIDENTIALITY: All applications are dealt with in strictest confidence and will be processed in accordance with the Data Protection Act 1998

Morgan Spencer Limited, registered in England & Wales No: 4254114