Receptionist / Administrator

We are recruiting a Receptionist/ Administrator for a prestigious private college based in a beautiful old mansion building in South West London, paying £20k DOE! This is working as part of a fantastic front of house team responsible for meeting and greeting visitors, answering calls, helping with student enquiries, booking appointments and general administrative support to two Directors of Studies.

Hours:

The College operate a shift system.

Term time hours are normally 8:15am - 4.15pm, 9.00am - 5.00pm and 10.30am - 6.30pm.

A degree of flexibility is required, particularly at busy times of the year e.g. August Recruitment, Easter Revision where some late evenings or weekends may be necessary to work.

Benefits:

Annual season ticket loan, Permanent Health Insurance, Life Assurance

25 days (excluding UK Bank Holidays)

Administrator/Receptionist duties and responsibilities:

• Greeting visitors and welcoming them, making them refreshments and giving short tours of the building from time to time
• Answering telephone calls and fielding to appropriate staff member
• Handling students' enquiries
• Taking messages
• Booking appointments using Outlook for the Director of Studies
• Administrative paperwork for at least two Director of Studies including student reports, routine letters, filing, diary management, maintenance of student files, providing administrative support as required
• Room checks throughout the building to check on students' attendance
• Attending Open Evenings
• More specific roles, including:
• Sorting out the post and distributing it to the staff room
• Checking the stationery stock and ordering as and when required
• Printing absence letters and sending them off at the end of the day
• Answering and dealing with all internet/web enquiries and those from outside organisations such as CIFE, Gabbitas

Administrator/Receptionist Personal Competencies and Qualities:

• Ability to multi-task
• Willingness to work beyond normal office hours, particularly at times of peak workload
• Ability to work well as part of a team and on own initiative
• Flexible, adaptable and forward thinking
• Ability to deal with sensitive and confidential information appropriately
• Friendly and helpful manner
• Smart appearance

If you think you are suitable for the job, please do not hesitate to apply!

RMS is a well-established recruitment agency based in London and specialising in administrative/secretarial roles. We have over 18 years' experience recruiting for both creative and corporate industries and would love to help with your search!