Executive Assistant
- Recruiter
- VWA (Victoria Wall Associates)
- Location
- England, London
- Salary
- £40000 - £45000 per annum
- Posted
- 23 Jun 2017
- Closes
- 21 Jul 2017
- Ref
- 7:BRF
- Contact
- Francesca Massetti
- Job Title
- EA
- Industry Sector
- Banking / Finance
- Contract Type
- Contract
- Hours
- Full Time
A leading global PE firm is seeking an experienced EA to work in their Real Estate Finance team to cover a maternity contract. The contract will begin near the end of July and will run for 12 months. The successful Executive Assistant candidate will be a fixed-term employee with benefits and the potential for a discretionary year-end bonus. The EA will be supporting a team of 5.
The EA will be expected to perform the following duties:
* Diary management for your professionals, including coordinating internal/external meetings, room and services bookings and meeting guests to show them to meeting rooms/offices
* Coordinate the signing of documents, their distribution/posting/filing etc.
* Organise team meetings and team activities
* Screen, and where necessary act upon, email communications (both internal & external)
* Field all telephone calls including for your professionals where required
* Act as gatekeeper for your professionals
* Provide personal assistance to professionals where required
* Provide extensive assistance in the preparation of presentations, trackers and documents
* Manage general personal and professional administration of a highly confidential and sensitive nature
* Organise travel itineraries and arrangements for your professionals
* Monthly reconciliation of your professionals' expenses, both corporate and personal
* Maintenance of contacts database for yourself and your professionals
* Assist in the on/off boarding of new team members where required
* Track and report holiday and sick leave for whole team, including approving monthly timesheets
The successful Executive Assistant candidate will have prior Finance Sector experience, a cheerful can-do attitude and good attention to detail.
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