Secretarial Manager

A global Lloyd's Underwriter, with impressive offices offering panoramic views of The City is seeking a Secretarial Manager and Project Co-ordinator to join one of the key departments and to be the buffer between the team of secretaries and senior managers. This is a career defining opportunity to join an international brand within their field and to add value to a busy and productive team who respond well to a manager who is engaging and wants to inspire the team they head up.

Duties will include:

• Mentoring a team of secretaries who work together and support their training and development in conjunction with HR
• Ensuring that the workload is managed appropriately with an equal division of work and adequate cover within the team
• Handling any issues within the team focusing on a positive resolution for all and taking into consideration different personalities and working styles
• Delivering annual appraisals working in partnership with managers
• Working with HR to recruit and mentor any new team members
• Organising the annual 'away day' to support both the professional and personal development of the team
• Sharing best practices and ideas across the team to ensure that processes are standardised to ensure efficiency and enhanced productivity

Whilst your focus will be to ensure a happy and positive team of secretaries you will also be able to flex your secretarial skills by:

• Scheduling meetings, preparing papers and ensuring that all relevant rooms are booked for senior management meetings
• Taking all minutes for committee meetings which occur weekly, monthly and quarterly. Exposure to this is business critical so if your background included working within legal, compliance or company secretarial teams this experience would be invaluable to the team. Equally, minute taking at a very senior level would also be seen as relevant.
• Ensuring that all actions are followed up and relevant parties kept abreast of timelines
• Providing diary management and acting as a gatekeeper to ensure that you leverage the time of senior managers accordingly
• Supporting with scheduling global and complex travel planning when required
• Undertaking ad hoc tasks as requested by senior managers across the business who rely on your discretion and ability to work to tight deadlines

This is a unique position for someone who has recent demonstrable experience gained within a similar role. Ideal for someone who takes great pleasure in managing people and supporting their progress and would relish the opportunity to work with a cohesive team who require guidance and support from some who wants to build rapport and nurture a proactive team.

Job Reff- BEA/LM/HQ00025386