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Executive Assistant (EA)
Canary Wharf, London
Competitive + Bonus + Benefits Annual
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Trinity Mirror plc is one of the UK’s largest multimedia publishers. We publish over 150 newspaper brands, including the Mirror and the Daily Record, as well as iconic market-leading regional and local newspaper titles. Digital growth is at the heart of Trinity Mirror's strategy, with a goal of developing and sustaining strong positions across print and digital channels.
We are looking for an experienced Personal Assistant (PA)/Executive Assistant (EA) to work with our board at Trinity Mirror’s head office in Canary Wharf. This role will be working in a fast-paced environment where you will need to demonstrate versatility and have a proactive approach to dealing with a variety of business related issues.
Much of the information you will have access to is highly confidential, so tact and discretion is paramount.
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Main responsibilities:
- Diary support for board members
- Meeting and greeting visitors at all levels of seniority
- Arranging travel and accommodation for board members
- Arranging, coordinating and supporting all internal and external meetings for the board
- Attending meetings, minute taking and action taking during meetings
- Producing documents, correspondence, briefing papers and presentations
- Managing emails and various enquiries
- Ability to prioritise activities and work to strict deadlines
- Support the board members on any projects
- Proofreading and basic checking documentation
- Providing general administrative support such as managing office supplies and equipment, answering phones, mailing, filing and photocopying of confidential information
- Overseeing internal communications
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The Ideal Candidate
- Given the nature of the role it's critical you have experience of working within a comparable corporate environment
- You'll need a real interest in media
- You'll need a 'can do' attitude with a professional but friendly demeanour
- Excellent organisation skills with the ability to prioritise and organise a heavy workload
- Ability to establish and develop professional working relationships with our senior managers and their support teams
- Proficient in the use of MS Office applications, Google and Gmail
- Manages time-sensitive and confidential information while exercising tact, diplomacy and discretion in written and verbal communications
What you need to know:
- Competitive salary
- 25 days holiday + 8 bank holidays
- Pension plan + flexible benefits
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