Executive Assistant
- Recruiter
- Strictly Recruitment
- Location
- England, London
- Salary
- £40000 - £43000 per annum
- Posted
- 20 Jun 2017
- Closes
- 14 Jul 2017
- Ref
- PKMM
- Contact
- Paul Kelly
- Job Title
- EA
- Contract Type
- Temporary
- Hours
- Full Time
Executive Assistant -exciting role in industry leading Research team!
If you are a confident and highly professional Executive Assistant looking for an exciting and challenging role… we have the job for you!
Our client, a leading global financial services firm are looking for a reliable and dedicated individual to join their fast-paced, industry leading Research department.
This Executive Assistant role will be an integral part of a top ranked Research department, supporting the MD, 2 EDs and associates in the Metals & Mining sector team.
This is a super involved role driven massively by compliance. Given the nature of the work (Exploration & Mining), the team travel to some interesting places (Kazakhstan, Russia, Africa etc.) and the Executive Assistant will be arranging travel all the time! Experience in arranging visas is a must!
Executive Assistant
They need an EA professional who is organised and ahead of the game, a good communicator with great problem solving skills and impeccable ability to juggle the variety of work coming in.
As Executive Assistant your duties will include:
- Proactively manage multiple complex diaries, anticipating the analyst's requirements, ensuring efficient scheduling of meetings to make best possible use of their time, whilst using initiative to identify, anticipate and resolve conflicts.
- Timely and accurate telephone answering, ensuring all messages are passed on in an efficient/appropriate manner.
- Act as a contact point and ambassador for the team, to include extensive client liaison (both internally and externally) whilst building an excellent rapport to maintain effective relationships.
- Anticipate, manage and coordinate extensive European and International travel, ensuring timely preparation to include visa applications, whilst adhering to the firm's travel policy to ensure cost efficiencies at all times.
- Manage, coordinate and process all expenses in a timely manner for all analysts.
- Assist the team in identifying their key clients and ensuring all client lists are consistently up to date, acquiring information from the Client Connectivity Team, Specialist Sales, Account Captains and broker reviews
- Own, manage and maintain the teams' marketing plan, proactively identifying conflicts or opportunities for marketing, conference attendance, client roadshows and necessary travel etc
- Organise and participate in weekly team meeting, producing agenda and coordinating any data documentation for discussion.
- Work in collaboration with the Client Connectivity Team to deliver on the team's objectives.
- Organize events to include client lunches, roundtable dinners with guest speakers, conferences and any other ad hoc team entertainment.
- Providing assistance with teams' Research product when required.
- Provide seamless service in the absence of other members of the buddy group and the wider assistant team when required.
- Dealing with numerous ad hoc internal and external client requests for data etc.
- Dealing with ad hoc tasks, i.e. scanning, photocopying, printing and filing when required.
If you are an experienced Executive Assistant who's looking for a new challenge in an exciting team, get in touch with us today!
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