Legal Executive Assistant

The Firm has an opening for a Legal Executive Assistant in the Litigation Department. The primary duties are to provide full PA/LEA support to the Litigation team and assist the London office as part of the LEA team. 
 
Hours:  09:30 - 17:30 
 
Duties:

Extensive business related diary management, organising meetings, video conferences and appointments both in the UK and across different time zones.

Dealing with incoming telephone calls, email, faxes and post - taking action where appropriate.

Booking business related travel, accommodation and formulating itineraries.

Transcribing dictation.

Daily time recording.

Producing and amending documents, briefing papers, reports, general correspondence and presentations.

Finalising invoices by checking and amending narratives, disbursements and VAT.

Ensuring fee earners are well-prepared for meetings.

Liaising with clients and other staff.

Maintaining office systems, including data management, filing, archiving etc.

Generating new client/matter forms.

Assisting additional lawyers on a temporary or permanent basis as you may be assigned.

Reception cover when requested.

Helping other LEAs when the need arises. 
 
 
Key Skills, Attributes & Experience:

Senior EA level experience.

Superior organisational skills and diary management.

Effective communicator at all levels – both written and orally.

Flexible approach to work.

Confident working under pressure.

Ability to work under own initiative.

Ability to work to a deadline.

Excellent attention to detail.

Ability to deal with competing demands and manage expectations/prioritise effectively.

A team player who can also display the ability to work autonomously.

Advanced knowledge of Outlook and Word. Some knowledge of Excel, PowerPoint, Elite and Carpe Diem, with the ability and willingness to develop a deep skillset in these core programs