PA with Office Management experience - City of London

This role is a fantastic opportunity for the successful candidate to work for a Global Telecommunications Company based in the City of London.
Working in their large modern offices near Old Street, my client is looking to recruit a PA with Office Management experience. The main PA support will be to the VP, with adhoc support the wider team as well as being the go to person on the floor, making sure this area of the office is running smoothly at all times.

EA Duties including:
* Diary management both internally and externally including room/venue booking
* Manage travel arrangements including hotels, trains, flights
* Processing expenses
* Arrange and prepare for key meetings i.e. booking venues, arranging dates / times with range of attendees, collating an agenda, preparing/distributing meeting papers and taking minutes as required

Floor Management:
* Liaison with relevant internal functions (HR, Facilities, IT, telecoms) to plan ahead for new joiners. Coordinating between departments to pre-empt any issues, and make sure they are resolved.
* Work with facilities in good time to anticipate requirement to expand to a new floor/restructure an existing space
* Financial administration; take ownership of raising Purchase Requisitions for invoices which pertain to the UK team. Keep tabs on payments and if necessary keep process moving throughout subsequent stage-gates
* Reconcile purchasing card monthly
* Assist with coordinating the on-boarding of any international employees that report to London hiring managers - leverage local PAs and administrators in other geographies to ensure a comprehensive joiner process.
* Assist in planning events and conference coordination
* Put in place any admin processes, or simple fixes, to make the lives of team members more productive.

To be successful in this position you will be highly organised with the ability to work independently and enjoy ownership of running and improving the office environment.

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