Office Assistant

This is an office assistant position working with for a highly professional accountancy firm based in the City. They need someone who can turn their hand to anything in the office and can really be the go to person for anything needed on a day to day basis. They are responsible for the maintenance of the London Client filing system and the distribution of mail.

They are looking for someone with some office experience, good customer service experience or has worked in facilities. It’s a very friendly office and would be a very good place to work.

• Setting up new client files to standard format
• Filing all client correspondence and documentation onto the client files
• Archiving old client files

 

• Sorting out post received internally and from Royal Mail ready for distribution, including collection and distribution of the second daily Royal Mail delivery
• Delivering and collecting internal mail
• Scanning incoming mail
• Preparing postal deliveries for the Leatherhead car
• Organising and dealing with courier collections and deliveries

 

• Photocopying
• Shredding and disposing of shredding material
• Binding documents
• Collecting milk and paper deliveries
• Wash, refill and maintain water system
• Delivering documents locally when required
• Ensuring printers and photocopiers are stocked with papers
• Setting up rooms for presentations and receptions (including moving furniture)
• General easy DIY
• Refill and maintain staff coffee machine
• Ensure hot desks have adequate stationery
• Tidy kitchen & refill dishwasher
• Other ad-hoc odd jobs as required