HR & Finance Assistant

Our client is Global Investment Banking Firm, they are looking for a HR & Finance Assistant to join their team in Londons West End.

The main purpose of the role us to provide PA support to the Head of HR, the CFO and their teams.

Duties:

• Diary management for the Head of HR and CFO
• Arranging meetings and booking meeting rooms
• Travel booking, including hotels, flights and taxis
• Answering the phone, taking messages for the HR and Finance teams
• Sorting and distributing post
• Processing expenses for the team
• Filing of invoices, expense reports and other finance related administration
• General business filing for the CFO
• Maintaining HR filing systems and databases and handling confidential information
• Compiling files for new starters 
• Responding to reference requests
• Carrying out background checking process for new joiners
• Preparing HR induction packs for new hires
• Scheduling new joiner inductions
• Preparing benefit packs
•  Monitoring annual leave and sickness for all staff
• Booking of temporary staff; liaising directly with teams to discuss requirements, managing relationships with temp agencies, maintaining records of historical temporary staff

Requirements:

• Previous PA experience
• Previous diary management and travel booking experience
• Excellent knowledge of Microsoft Office, Outlook, Word, PowerPoint and Excel
• Ability to show tact and discretion when working with confidential data
• Highly organised with excellent attention to detail
• Enthusiastic and pro-active approach to work
• Ability to communicate and work effectively with staff at all levels
• Ability to multi task

This is a fantastic opportunity for someone who is looking to build on their existing PA skills.

We really appreciate the time you have taken to apply for this role, however due to large number of applications we receive we are unable to get back to everyone. If you do not hear from us within 48 hours, unfortunately we will not be taking your application any further.