Personal Assistant / Office Manager

Office Manager / Executive Assistant needed in growing Investment Management Company based in Westminster, paying up to £30k DOE!

The company invests throughout the developed and emerging markets, and is looking for a person to take on a broad and dynamic role of Office Manager/Executive Assistant to replace its current staff member, who is moving on from the compnay. The successful candidate will report to the company's Finance Director and Chief Executive Officer.

The ideal candidate:

• Is someone that is detail oriented
• Good at multi-tasking and is capable of assisting in the day-to-day running of the business
• Certain responsibilities are done in-house
• The successful candidate would be required to manage relationships and information flows already in place with specialised outsourced service providers.

This is a challenging and exciting opportunity for the right person to be part of a growing investment management company led by four partners. It is essential that the candidate is a good 'fit' within the team, as the team has a long history of working together.

Due to the nature of the responsibilities, it is key that this candidate has:

• Complete integrity
• High personal and professional standards
• A wide range of experience
• A good sense of humour
• Flexible and open minded with a 'can do' attitude
• Salary will be competitive and relative to the candidate
• Standard company benefits will be provided

Requirements:

• Degree level
• Strong communication and problem solving skills and general knowledge
• Comfort working with Microsoft Products - Outlook, Word, Excel and PowerPoint
• Some Investment Bank/Hedge Fund experience would be an advantage but not required

Duties /Responsibilities:

Office management and broader Team support related:

• General day-to-day office/facilities maintenance, including liaising with landlord and service providers for company stationery, internet website, office cleaning etc. and IT liaison with outsourced IT provider. Gatekeeping and front of house management. Organise internal events e.g. Xmas party
• Supporting the partners and the team with company admin and personal partner admin. Organise team travel itineraries, as well as travel details. Manage partner diaries and meetings.

Investor relations related:

• Assisting in the maintenance of investor database, distributing investor communications and communicating with investors and potential investors.

Accounting related:

• Assist the Finance Director in the processing of expenses and invoices

If you think you are suitable for the job, please do not hesitate to apply!

RMS is a well-established recruitment agency based in London and specialising in administrative/secretarial roles. We have over 18 years' experience recruiting for both creative and corporate industries and would love to help with your search!