PA to Medical Director

PA to Medical Director

My client is a South London historical Hospice currently looking for a Personal Assistant to their Medical Director. The ideal candidates need relevant experience within the Healthcare sector

This is a permanent job that requires of a proactive individual to take on the following responsibilities:

• To provide administrative support services to the Medical Director and the medical team. This will include the typing of letters, minutes and reports 
• Manage the diary for the Medical Director, including the booking of internal and external meetings and teaching commitments, arranging rooms and refreshments, greeting visitors and all travel requirements
• Deal courteously and efficiently with telephone enquiries, taking and passing on messages when necessary
• Organise internal events as needed
• Open and sort incoming mail for individual consultants, deal with other incoming mail, letters of enquiry and miscellaneous correspondence, forwarding mail as necessary
• Process incoming correspondence faxes and forms and scanning into the electronic patient record system as necessary
• Manage the electronic on –call spreadsheet, including updating with approved leave
• Request and scan into the electronic patient record clinical information (letters, scans etc.) for inpatients and community patients if required
• Coordinate meeting papers for meetings chaired by the Medical Director
• Maintain contact details for the Medical team, including the regular updating of the doctor contact list for on call purposes
• Coordinate meeting papers for Patient Services committee and take minutes
• Must have a typing speed of 55wpm+
• Coordinate medical student visits, maintain the electronic spreadsheet of visits and liaise with finance re invoicing.

The successful candidates will be contacted for an interview