Executive Assistant - Maternity Cover

International Investment firm based in the City is looking for a experienced & driven Executive Assistant to start immediately.

Our ideal candidate will be driven & motivated & have a minimum of 3 years experience as a Professional Executive Assistant within a similar environment.

Your duties will include:

Provide exceptional secretarial support to the Head of Department

Diary Management

International & Local Travel Arrangements (Flights, Hotels, Visas, & Transfers)

Bookings of office meetings

Organising seminars / conferences

Liaise with the department heads when required to gather information for various projects

Liaise with Clients in a professional manner at all times

Efficient Filing of notes & project documentation for easy access (paper & Electronic)

Responsible for handling large volumes of correspondence for various projects

Screening all telephone calls

Carry out research & present findings

Compile various documents, briefing papers, reports & presentations

Prepare meeting documentation when required

Inbox management

Expenses handling

We are looking for Executive Assistants who have the following experience:

3+years experience in a similar role

Able to work with complex & highly confidential information

Minute taking

Extensive Diary Management

Travel Booking (International & Domestic)

Excellent communication skills

Proactive & flexible

Able to work under pressure

Team player

Able to work independently

Presentable & professional appearance

Willingness to learn & develop on their current skill set where necessary

MS Word, Excel, Outlook, PowerPoint & Concur experience is necessary

Be client focused

If you feel you meet the requirements listed above & you have the experience required apply today!

It is Wells Tobias Recruitment Solutions' policy, as a matter of courtesy, to respond to all applications within three working days. However because of the volume of applications, we are sometimes unable to respond to individual applicants. If we have not contacted you within three working days your application has been unsuccessful and your details have not been retained. Please apply for any other position that you may see in the future. Thank you.