Team Secretary/Administrator
- Recruiter
- Page Personnel Secretarial
- Location
- England, London, West End
- Salary
- £22000 - £26000 per annum
- Posted
- 09 Jun 2017
- Closes
- 07 Jul 2017
- Ref
- 13833472/001
- Contact
- Jackie Feldt
- Job Title
- Team Secretary
- Industry Sector
- Manufacturing
- Contract Type
- Permanent
- Hours
- Full Time
An international, speciality Chemical manufacturing business based in the West End of London are looking for a Team Secretary to join their organisation. You will be joining an existing team of Secretaries and between the 4 of you will provide all admin and secretarial support to an allocated team within their office of approx 40 staff.
Client Details
International manufacturing business with 'head office' in London
Description
To provide complete and confidential assistance, support and administration services your allocated team members :
To include but not be limited to:
- Travel bookings
- Process orders/invoices for travel bookings and other purchases
- General typing
- Formatting documents in Word and Excel as required
- Setting up for meetings / organising refreshments
- Hotel/dinner arrangements
- Online bookings - e.g. congestion charge, car parking
- Completing expenses forms
- Setting up conference calls / video conferences
- Completing DHL paperwork
- General photocopying - including personnel files for insurance claims
- General scanning
- General filing and archiving
- Filing of various publication updates
- Tidying/sorting archives
- Shredding of confidential documents
- Provide support to the PA to the CEO / Office Manager as requested
- Check invoices for taxis, stationery, courier services etc. and ensure that they are correct.
- Assist with the maintenance of stocks in the kitchen and stationery
- Assist with the arrangements of social function, corporate days etc
- Assist with holiday, sickness cover of other team members
This is an extremely busy working environment where the successful candidate must be able to switch between jobs / requests as they come in, prioritising work and ensure that nothing gets missed.
Profile
You must be able to work well within a team, be happy to roll up your sleeves and get involved with anything that needs doing.
You must be very pro-active, have strong attention to detail and ideally have similar Team Sec / Team Admin experience within a corporate/professional services business.
Job Offer
Attractive package and learning/development opportunities.
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