PA

Fantastic opportunity at a unique energy company in an exciting and very busy Marketing Department, as a PA to Head of Marketing based in their lovely offices located in Central London, paying £35,000 DOE.

As personal assistant to the head of marketing, you'll be supporting some of our most critically important relationships. You'll be responsible for making sure that the head of energy supplier marketing has everything she needs to be efficient and effective; capturing and recording high level conversations, meetings and communications; maintaining a record of interactions with the energy suppliers we work with to ensure that the head of energy supplier marketing always has an up to date and accurate picture; planning her schedule to make the most of her time and ensuring that she's well prepared and well briefed.

You'll need to be able to travel around the country with the head of energy supplier marketing and work on the go. You'll be across what is happening across our five key marketing functions, the wider organisation and the energy suppliers.

Key tasks / responsibilities

• Provide comprehensive personal and administrative support to the head of energy
• supplier marketing
• Attend meetings with the head of energy supplier marketing as required, taking
• notes- verbatim if necessary - detailed and accurate minutes or actions as
• appropriate
• Establish and maintained a detailed record of all communications with energy
• suppliers, including phone calls, meetings and emails with appropriately detailed
• notes of discussions and agreed actions
• Establish and maintain an efficient paper and digital filing system
• Maintain exceptional communication with the head of energy supplier marketing
• Manage the head of energy supplier marketing's diary, arranging room bookings
• internally and at external venues and making all necessary travel and
• accommodation arrangements
• Prepare briefing documents ahead of meetings and phone calls
• Maintain and submit the head of energy supplier marketing's expenses as required
• Assist with tracking and chasing actions within the marketing team
• Establish and maintain a comprehensive and detailed contact database
• Prepare document/report summaries as required
• Answering phone calls, drafting emails and letters as required
• Other tasks as may reasonably be required

Skills, experience and competencies

Essential

• Proven ability to capture accurate minutes
• Professional, discreet and diplomatic manner
• Reliable, trustworthy and honest
• Strictly confidential
• Highly organised
• Meticulous attention to detail
• Able to communicate clearly and confidently
• Friendly, hardworking, unflappable and level headed
• A flexible and accommodating approach to working hours to meet peaks and
• Pressures of work
• Great team player but able to work under own initiative and without close direction
• Excellent IT skills, especially in the Microsoft Office suite
• Outstanding written and spoken English

Advantageous

• Experience of working in a marketing or advertising environment
• Good humoured
• Energetic and enthusiastic approach
• Appreciation of the objectives and activities of the company
• Apple Mac skills
• Childcare voucher scheme

The successful candidate will join the marketing team that is responsible for brand and consumer advertising across their major campaign, as PA to Head of Marketing. It is an extremely busy and versatile department to be working in, making it a fantastic time to join. The company also places special emphasis on the team spirit and morale amongst all employees, so if you think this would be a good fit for you, please do not hesitate to apply!

RMS is a well-established recruitment agency based in London and specialising in administrative/secretarial roles. We have over 16 years' experience recruiting for both creative and corporate industries and would love to help with your search!