Part time Legal PA - Disputes

We are currently recruiting for a part time Legal PA to provide first class administrative support and secretarial service to a number of fee-earners such as Partners, Associates and other work providers at a top London law firm.

Responsibilities

• To pro-actively manage diaries, arrange meetings and organise travel arrangements.
• To undertake e-mail management (manage inbox and file e-mails), ensuring that urgent emails are promptly picked up by fee earners, or forwarded to another fee earner in their absence
• To support fee earner administrative activities (for example, bundling, indexing, general organisation etc.)
• To support client activities and requirements in a proactive manner, liaising with clients, prepare client registration documents, engagement/assignment letters, conflicts checks, money laundering and audit Letters, with direction from partner/fee earner
• To manage the production of all documents (even those not typed personally) from initiation to delivery back to the relevant fee earner, involving Document Specialists as required.  Ensure documents returned to fee earner accurately reflect the original request before returning work, including proofreading the document.
• To undertake general filing administration, liaising with Filing Administrator as appropriate and limited typing.
• To work collaboratively with other secretarial support for the Department, to provide a responsive and professional secretarial support service to fee earners and clients
• To organise and liaise with Filing Administrators for routine administration tasks and the Document Support Unit for document production/amendments
• To provide personal support, subject to PA's discretion
• To maintain CRM and fee earner contact list
• To support Marketing and BD administration
• To support billing processes and timesheets for fee earners
• To coordinate Training administration e.g. book rooms/refreshments, arrange printing of slides and materials, ensure equipment and room set up, create attendance sheet and collect signatures for CPD purposes, liaising with L&D Team.

 

The idea candidate will have the following qualities:

• Career-minded candidates who have legal sector or other professional services experience / background, i.e. from the Big Four or banking sector.
• 'Can-do' attitude, demonstrates proactivity and takes the initiative
• Consistently demonstrates secretarial competencies to the highest level in all areas
• Strong technical skills, including proficient in all software packages (Word, Excel, PowerPoint)
• Excellent communications skills, both written and verbal
• High level organisational skills
• Understanding of the importance of Client Service
• People Management experience
• Working knowledge of house style, document management systems, templates and precedents
• Flexibility, Dedication, Humanity and Efficiency