PA to Director of Multi-Family Office - Victoria

This is a fantastic entry level role into a family office environment.  The firm consults for a variety of different UHNW families assisting them with financial planning, acquisitions of properties, art etc, and lifestyle co-ordination.  Based on reception we are looking for someone who loves being the face of a company but also with great PA skills to assist the MD and the wider team.

Main elements of the role will involve:-

PA to the MD including complex international travel, diary co-ordination, speaking to clients on his behalf to arrange meetings and client entertainment, expenses and event planning.  ensuring that he has everything he needs ahead of a meeting or trip, researching on his behalf.  Immense discretion is required in this role as the company are really strong on protecting the identity of their clients

Office Management - ordering of supplies throughout the office,making sure the kitchen is well-stocked, co-ordinating office maintenance and ensuring that all repairs and dealt with, following through to completion.  Really good record keeping will be required to ensure that contracts with suppliers are up to date, also assisting with HR duties where necessary, including arranging interviews for potential candidates, holiday and sickness record keeping.

Reception duties will involve answering the phone in a polite courteous manner, greeting visitors and assisting with refreshments and any requests for assistance that may come up during their visit.

This is an ideal role for someone who has around  2 years Director Level PA experience who is looking to move into the bespoke world of family office management.