Executive Asssitant to Marketing & BD Director
- Recruiter
- Morgan Spencer Limited
- Location
- City Of London
- Salary
- £34000 - £40000 per annum
- Posted
- 01 Jun 2017
- Closes
- 29 Jun 2017
- Ref
- JR/41711
- Contact
- Jemma Read
- Job Title
- Sales Executive
- Industry Sector
- Legal
- Contract Type
- Permanent
- Hours
- Full Time
EA
CITY
£34,000 - £40,000
THE CLIENT:
Our client who are a well-established law firm are hiring an Executive Assistant into the business to support the Marketing and BD Director, the MBD management team as well as general administration support to the wider Marketing team. The role requires the individual to become part of an established team, to take an active interest in the work and to establish immediate credibility and rapport with internal clients and the MBD team.
DUTIES:
EQUAL OPPORTUNITIES Morgan Spencer Recruitment is committed to equal opportunities and actively seeks applications from all sectors of the community irrespective of gender, race, colour, nationality, ethnic or national origin, disability, marital status, sexual orientation, having responsibility for dependents, age, religion/beliefs, or any other reason which cannot be shown to be justified.
CONFIDENTIALITY: All applications are dealt with in strictest confidence and will be processed in accordance with the Data Protection Act 1998
Morgan Spencer Limited, registered in England & Wales No: 4254114
CITY
£34,000 - £40,000
THE CLIENT:
Our client who are a well-established law firm are hiring an Executive Assistant into the business to support the Marketing and BD Director, the MBD management team as well as general administration support to the wider Marketing team. The role requires the individual to become part of an established team, to take an active interest in the work and to establish immediate credibility and rapport with internal clients and the MBD team.
DUTIES:
- Day to day online diary management for the MBD Director and other Heads of Marketing
- Arranging travel schedules and hotel accommodation for the MBD Director and other team members when required. This includes assisting with arrangements for MBD team members visiting from other offices as required.
- Setting up internal and external meetings, lunches and conference calls.
- Assisting with meeting preparation.
- Preparation of PowerPoint presentations.
- Ensure the key contact and org chart presentations and MBD pages on the intranet are maintained / updated once a month
- Responsibility for coding and processing of departmental invoices and monthly marketing credit card statements
- Reviewing, actioning and forwarding relevant emails from generic email accounts
- Administering MBD new joiners (incl. keeping team email distribution lists up-to-date and assisting with the organisation, scheduling and execution of induction days)
- Ad-hoc support for major projects as and when necessary.
- General PA duties including accurate message taking, expenses, archiving and filing.
THE PERSON:
- Attitude – a positive attitude, ‘can do’ approach, willingness to learn and extend the role above and beyond the job description, approachability, flexibility as to hours and the role, a practical/common sense approach.
- Knowledge of Word, Excel, Outlook, PowerPoint and DM systems.
- Excellent phone manner - internally and externally coupled with an ability to communicate clearly and to listen effectively.
- Previous legal secretarial/PA experience essential.
- Proven ability to work as a team player.
- Ability to stay calm in often demanding situations and work well under pressure.
EQUAL OPPORTUNITIES Morgan Spencer Recruitment is committed to equal opportunities and actively seeks applications from all sectors of the community irrespective of gender, race, colour, nationality, ethnic or national origin, disability, marital status, sexual orientation, having responsibility for dependents, age, religion/beliefs, or any other reason which cannot be shown to be justified.
CONFIDENTIALITY: All applications are dealt with in strictest confidence and will be processed in accordance with the Data Protection Act 1998
Morgan Spencer Limited, registered in England & Wales No: 4254114
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