PA to Global Director - International Real Estate
- Recruiter
- FY Recruitment
- Location
- London (City of), London (Greater)
- Salary
- £35 - £38,000 + Bens and Bonus
- Posted
- 23 May 2017
- Closes
- 31 May 2017
- Ref
- PAGLO
- Job Title
- PA
- Industry Sector
- Banking / Finance, Construction, Property
- Contract Type
- Permanent
- Hours
- Full Time
PA to Global Director and Team of 4 Global Partners
This is a great opportunity for a loyal, dedicated and knowledgeable Personal Assistant who has fantastic experience operating on a global platform within a major corporate organisation, ideally Real Estate background.
Role Purpose:
We are looking for an experienced PA & Executive Assistant to provide a whole range of secretarial and organisational support a team of 4 Business Development leaders to enable them to execute the firm’s strategy and business plan and provide best in class service.
Core Responsibilities:
- Providing a true PA service to the Director – being totally immersed in his day to day operations
- Extensive diary management – being super pro-active and thinking ahead
- Keeping inboxes up to date and responding where appropriate, flagging emails and ensuring they are actioned
- Prepare and collate materials for meetings and making sure packs are ready in time for meetings
- Schedule, book and arrange resources for conferences, meetings, appointments and travel following firm policies for contracting with external and internal suppliers, e.g ensure use of company travel supplier
- Arrange conference calls across different time zones
- Typing of correspondence
- Create high standard PowerPoint presentations
- Format and coordinate reports in Word and Excel
- Keep sales trackers up to date using Salesforce, and coordinate relevant activities
- Provide reporting & MI output on a regular basis
- Be a gate keeper as and when necessary
- Processing expenses
- Maintaining and updating reports, data bases, client information as and when necessary
- Binding and scanning of documents
- Provide ad hoc support to the wider team when required
- General ad hoc duties
Knowledge & Experience:
- Strong PA background with experience of supporting senior level positions
- Highly proficient in Microsoft Office applications
- Strong written and verbal communication
- Outstanding attention to detail is essential
Skills & Personal Qualities:
- Providing as professional and seamless service
- Use initiative to ensure everything runs smoothly
- Personable, approachable and able to converse with people at all levels within the organisation both internally and externally
- Ability to work under pressure in a fast paced environment
- High levels of integrity and confidentiality
- Ability to work independently and proactively
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