Receptionist / PA

Our client, a dynamic spread betting company based in the City, requires a Receptionist / PA to start late June. You need to be available to interview from 5 June. You will be working Front of House and providing all round secretarial support to the CEO and Chairman whilst taking responsibility for general office management functions. Your working hours will either be from 8am - 5pm or 8.30am - 5.30pm.

The main duties are:

• Secretarial duties include, diary management
• Organising travel and events
• Preparation of documents and general correspondence
• Managing expenses
• Preparing Power Point presentations
• Regular liaison with clients and 3rd parties verbally and in writing
• General Office Management duties will include, ordering and managing stock of kitchen supplies, stationary and business cards.
• Liaison with 3rd party contractors, e.g. Cleaners, Maintenance, Facilities Management
• Organising catering for events, such as seminars and Client visits
• Travel bookings for staff as required
• Reception duties will include, meeting and greeting Clients
• Managing reception phones
• Handling incoming and outgoing mail
• Arranging shipments via couriers and booking taxi's as required
• Managing meeting room booking diaries
• Organising conference calls
• Control of security passes for visitors and employees

The successful candidate will have experience in providing Secretarial support and some office management experience would be beneficial. You need to be well presented at all times, have excellent communication skills both verbal and written, have a can-do attitude and happy to roll up your sleeves and get stuck in. You need to be able to work well under pressure, diplomatic, able to juggle a variety of tasks to deadline, reliable, trustworthy, have experience working with confidential information and have advanced knowledge of all Microsoft packages.

Due to the large number of applications that we receive, only shortlisted applicants will be contacted.

This is a fantastic opportunity. Apply now!