Office Manager/Administrator

Dynamic growing City firm is hiring! This is a great job – working for an inspirational boss. This hybrid role will encompass office management/Admin + HR tasks as well as PA support with the opportunity to assist with Marketing, Events & Projects

• Working across the business assisting HR, Legal, Finance, Sales, Marketing teams
• Office administration: phone screening, filing, copy/faxing, mailings and  maintaining supplies
• Registration of all clients and firm guests with building security, greeting all guests as they arrive
• Assistance in maintaining senior management meeting calendar, scheduling/organising meetings
• Maintaining/building vendor relationships, monitoring the office for any additional needs
• Preparing reports, proposals, correspondences and presentations
• Order and track hardware purchases, vendor management and procurement
• Create executed contract overview (venues, suppliers, vendors)
• Confidential HR related assistance and administration

You will need to be:

• The successful candidate will have a background in office management /administration/PA, gained ideally within corporate / professional/financial services firm, with experience interfacing with clients. You will be a highly motivated self-starter who understands the overall day to day needs of a fast paced and forward-thinking environment.
• Excellent oral and written communication skills
• Highly organised, detail oriented, flexible and able to work with a high degree of accuracy
• Strong Microsoft Office skills
• Discreet and able to maintain firm, client and staff confidentiality
• Ability to prioritise within deadline-driven environment