Receptionist - Maternity contract

 Office Administrator/Senior Receptionist

Join a fantastic financial services company based in the City.   You will be providing administrative support to an office of around 70 people as well as managing and looking after the reception and office area. The position will include a variety of tasks, including but not limited to the day-to-day running of the office.

 General Duties

·         Meet and greet visitors, offer refreshments and notify appropriate staff of their arrival.

·         Answering / transferring incoming calls, helping with enquiries.

·         Keep office, reception area and meeting rooms tidy and well equipped.

·         Take care of incoming and outgoing courier packages and other deliveries.

·         Oversee access pass distribution.

·         Taxi, diary and hotel bookings.

·         Assist staff with visa applications.

·         Liaising with and updating Office Manager.

·         Managing files and record systems.

·         Organise stationery orders and maintain stationery stock levels.

·         Keep office tidy and organised.

·         Point of contact for all facilities and some IT enquiries.

·         Assist with ad hoc tasks.

Knowledge and Experience

Office administrative experience is essential.

Some experience with decision-making and understanding the responsibilities of running an office are also essential.

Experience of working in reception.

Previous experience working in Financial Services (preferred)

Qualification and Skills

Degree qualified (any discipline).

Strong Microsoft Office (Excel, Word, PowerPoint) skills

Strong organisational skills and good admin; maintaining up-to-date files (paper and electronic). A strong ability to multi-task.

Proactive, problem-solver and ability to work well independently.

Good communication and social skills are essential.

Confident with an approachable manner.

Eye for detail.

Calm under pressure, punctual and reliable.