Office Manager/FOH

A fantastic Media Agency based in Central London is looking for an Office Manager/Receptionist to be based in their busy, head office. Must have Office Management experience (not just reception)

Office management duties:

• Managing the day to day relationship with the printer/photocopy and cleaning suppliers;
• Spotting issues/managing issues as and when they arise;
• Liaising with all suppliers (including plumbers/ electricians)  to find a solution
• Ensuring health and safety policy is kept up to date
• Undertaking office management inductions for new joiners.
• Facilities management; specifically, the upkeep of the building and liaising with landlords over common areas
• Arranging alarm testing (including fire alarm) and fire drills
• Managing the archiving of files and office items
• Ensuring the kitchen area is kept clean and tidy
• Coordinate office projects such as reorganisations and a potential moves

Reception duties:

• Present a professional, helpful and cheerful welcome to all callers and visitors; greeting visitors, offer refreshments and informing colleagues of their arrival. Answering the phones promptly, transferring calls and taking messages.
• Ensure that the front of house area, meeting rooms, communal areas and facilities are clean and tidy, fully functioning and well stocked with the necessary supplies
• Management of the meeting room and conference call bookings
• Meeting room set up and providing refreshments and ordering catering for external meetings
• Coordinate celebrations for birthdays, anniversaries, new house, wedding, etc., working within the budget to arrange cards and presents as appropriate
• Managing the subscriptions of newspapers and magazines
• Booking travel

Looking for someone bright, confident, bubbly and welcoming. It’s a dynamic media agency so fantastic environment to work in! Must have Office Management experience (not just reception)