Office Coordinator

An exciting opportunity to join the Elite at our London office based close to Farringdon station. We are looking for exceptional talent to join Elite Associates - Luxury Recruitment Specialists. If you love Luxury & are ambitious it's a great time to join as we are undergoing a growth phase in London & New York. We are now looking for an Office Coordinator to join the team and look after our beautiful London Head Office.

As Office Coordinator you will be the first face our prestigious clients and lovely candidates will see on arrival. You will report into the Office Manager and be first point of call on many office requirements. You will be expected to proactively manage the office environment & ensure all issues are handled efficiently from start to end. We are looking for someone that can represent the Elite Associates brand and company values. 

Company Values

Personal Development, Building Long-term relationships, Pro-active commercial approach, Expert Market Knowledge, Optimised client & candidate experience, Immaculate personal presentation.

As the Office Coordinator you will have regular meetings with Senior members of staff and take on ad-hoc projects from start to finish. Additionally your responsibilities will include;

• Ensure all candidates are greeted and given the necessary forms on arrival
• Room bookings – organise and manage all bookings via booking system/outlook 
• Answer all incoming calls, queries & emails
• Prepare all meeting rooms for our client & candidate meetings a necessary
• Check in all candidates for assessments including compliance admin of passports and photos
• Uniforms – Responsible for the ordering of uniforms and processing payments  
• Completing stock takes weekly for uniforms/disposables/stationary/Aesop/ Prosecco
• Arranging couriers & taxis on ad hoc basis
• To maintain the cleanliness of kitchen/bathroom areas throughout the day
• Arrange post daily – Including special delivery post that is sent to Chatsworth on Monday/Tuesdays before 9am
• Organise the weekly flower arrangements alongside the Office Manager when required
• Organise and scan timesheets to Chatsworth every Tuesday/when required
• Take note and send all attendance/ sickness 
• Trouble shooting / support with office management – To be responsible for troubleshooting office related issues as they arise in the office by reaching out to our service teams and/or using what is currently in office.
• Taking pictures for on boarding and adding to profiles.
• Ad hoc ordering from Amazon when needed

The ideal candidate should have Office management experience to bring to the team, they should be highly organised, tidy & be able to manage several ongoing projects at the same time. If you are ambitious this is a great company to work for as we always look to progress our own people. You should enjoy working in luxury environments and maintaining a high standard of customer service.

Elite Associates is full of positive, ambitious talent that have a lot in common and enjoy working closely together. We strive to maintain a friendly & open office environment with lots of great incentives for our wonderful team.