PA – Global Architecture (Temp to Perm)

PA – Architecture – Immediate Start
Temp to Perm
£24,000 – £28,000
North West London

THE COMPANY:
A global Architecture firm have an exciting opportunity for a bright and enthusiastic PA to provide support to 4 Partners. They have a great office space and inclusive team culture. They are ideally looking for someone to start ASAP and hit the ground running. Experience gained in a similar environment is preferable.


THE ROLE:

• Diary management and meeting preparations
• Inbox management - flagging emails, ensuring responses are drafted
• Answering general queries by telephone where possible
• Preparing briefing notes and liaising with relevant parties for background information for meetings where necessary
• Work alongside the other PA’s to assist in the smooth running of the office
• Cover the Reception desk as required
• Ad hoc support for the wider team where needed
• Maintaining stock levels within the office and ordering where appropriate
• Managing expenses and petty cash, purchasing items as required
• Researching and booking all travel and providing detailed itineraries for each trip
• Assisting with organisation of personal and business focused events including invitation mail outs
• Managing business cards and office and personal contacts databases using Outlook/Salesforce
• Maintaining hard copy and electronic filing systems

THE PERSON:

• Proven experience in a PA or Team Secretarial role
• Diary management experience is essential
• Have worked within a similar creative environment such as Interior Design, Architecture or Construction
• The role requires a proactive and ‘can do’ attitude with the ability to prioritise
• Flexibility is essential in order to be responsive to the demands of a busy office
• A team player as well as happy working alone, quick learner, responsive and keen  
• Strong communication skills are required to work as part of an efficient team
• Good knowledge of Microsoft Office programs including Outlook, Word, Excel and PowerPoint

 

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