Personal Assistant within Media
- Recruiter
- Coby Philips Limited
- Location
- England, London, City of London
- Salary
- £30000 per annum
- Posted
- 16 May 2017
- Closes
- 02 Jun 2017
- Ref
- IB160501I
- Contact
- Sara Uccheddu
- Job Title
- PA
- Industry Sector
- Media
- Contract Type
- Permanent
- Hours
- Full Time
Personal Assistant - Media - Permanent - £30,000 - Based Holborn.
An upbeat high energy media company are looking for a Personal Assistant to join their team to support the Senior Mangerment Team.
Duties include :
Detailed diary management for all internal and external meetings and appointments, using insight and decision making skills with regards to rescheduling and juggling meetings
* Booking meeting rooms and making appropriate arrangements for visitors
* Travel arrangements - book all travel, accommodation and entertainment for meetings and trips in and outside of London, including flights, trains, cabs, hotels, restaurants etc
* Being fully aware of Directors' diaries and upcoming meetings to enable them to work more efficiently and plan ahead where possible
* PA / Administration requirements to include typing correspondence / minutes, directing telephone calls, preparing documents, agendas, briefing notes for meetings, maintaining and managing a bring forward system, drafting documents for proof reading - all to the highest of standards
* Filtering emails and highlighting those that require urgent attention
* Filtering post ensuring it is dealt with promptly and that invoices are signed off and distributed accordingly and in a timely manner
* Preparing detailed PowerPoint presentations, statistical graphs and financial information for key client meetings, and Operating Board meetings
* Preparation of expense claim forms (both company credit card & cash)
* Use planning, delegation & project management skills to coordinate tasks and projects whilst adhering to strict deadlines
* Filing, photocopying and stationery upkeep
* Ensure team holiday requests are reviewed and dealt with, subsequently being entered into relevant diaries. Track days outstanding, ensure adequate cover and handover reports are done before holidays
* Manage events budget ensuring all events are booked on time and within annual budget
* Ensuring team 121s are effectively planned, prepared for and documents maintained up to date
* Establishing and identifying working patterns between yourself and your Directors is imperative in the smooth running of your and their working life
* Being a representative and gatekeeper of your Directors and an ambassador for Exterion Media and its culture and values
* Working closely alongside other PAs within the business
* A complete awareness of the Directors time and how it is utilised
An upbeat high energy media company are looking for a Personal Assistant to join their team to support the Senior Mangerment Team.
Duties include :
Detailed diary management for all internal and external meetings and appointments, using insight and decision making skills with regards to rescheduling and juggling meetings
* Booking meeting rooms and making appropriate arrangements for visitors
* Travel arrangements - book all travel, accommodation and entertainment for meetings and trips in and outside of London, including flights, trains, cabs, hotels, restaurants etc
* Being fully aware of Directors' diaries and upcoming meetings to enable them to work more efficiently and plan ahead where possible
* PA / Administration requirements to include typing correspondence / minutes, directing telephone calls, preparing documents, agendas, briefing notes for meetings, maintaining and managing a bring forward system, drafting documents for proof reading - all to the highest of standards
* Filtering emails and highlighting those that require urgent attention
* Filtering post ensuring it is dealt with promptly and that invoices are signed off and distributed accordingly and in a timely manner
* Preparing detailed PowerPoint presentations, statistical graphs and financial information for key client meetings, and Operating Board meetings
* Preparation of expense claim forms (both company credit card & cash)
* Use planning, delegation & project management skills to coordinate tasks and projects whilst adhering to strict deadlines
* Filing, photocopying and stationery upkeep
* Ensure team holiday requests are reviewed and dealt with, subsequently being entered into relevant diaries. Track days outstanding, ensure adequate cover and handover reports are done before holidays
* Manage events budget ensuring all events are booked on time and within annual budget
* Ensuring team 121s are effectively planned, prepared for and documents maintained up to date
* Establishing and identifying working patterns between yourself and your Directors is imperative in the smooth running of your and their working life
* Being a representative and gatekeeper of your Directors and an ambassador for Exterion Media and its culture and values
* Working closely alongside other PAs within the business
* A complete awareness of the Directors time and how it is utilised
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