Receptionist / Administrator - Temp to Perm

Our client an Investment Company based in London is looking for a Receptionist/Administrator to start ASAP. The is a temporary position with the possibility of becoming permanent.

Please note that due to the large number of applications that we receive, only shortlisted applicants will be contacted.

The main duties are:

• Reception duties will include: Welcoming visitors / guests
• Offer tea / coffee
• Ensure meetings rooms are clean/cleared out following meetings
• Distribution of post
• Respond to minor office requests from staff
• Assist with internal and external staff events and business meetings, including conference room set up and breakdown, catering etc.
• Administration duties will include: Scheduling meetings, telephone conferences and appointments across multiple time zones
• Calendar management with internal and external colleagues
• Booking domestic and international travel, organising visas and additional travel documents
• Process monthly expenses
• Assist with coordinating meetings, including preparing and distributing agendas and other meeting materials, reserving and preparing meeting rooms, printing documents etc.
• Ad hoc support to line manager and BGST management and executive
• Regular liaison with Building Management / Ground Floor Reception and Security

The successful candidate must have proven Administrative experience working in organisations with international offices and business a plus. You need to have strong communication skills both spoken and written, must be strong at multi-tasking, prioritising and decision making. You must have strong attention to detail, accuracy and organisational skills, be a team player, have a spirited sense of humour, be positive and proactive. You need to be able to use your own initiative, be comfortable working in a dynamic, fast moving organisation, committed to delivering to tight deadlines and have advanced knowledge of Apple based hardware/software products a plus.

This is a fantastic opportunity, apply now!