Team Assistant (TTP)

Our client, a leading and rapidly growing name in the Property sector, are seeking a Team Assistant to join the team on a temp to perm basis in their West End office.

Duties:
*To organise basic and complex meetings, of varying scale, both internally and externally; to ensure arrangements such as equipment and refreshments are made, agendas and papers are prepared in advance, dial-in details are arranged and communicated, all attendees receive meeting details and invites, and minutes are taken as required
*To organise travel bookings both domestic and international liaising with the Travel Management Company and internal teams; to ensure appropriate travel and accommodation arrangements are made, currency is organised, and travel itineraries and meeting schedules are prepared
*To complete business expenses reports on behalf of the Directors/Managers as and when required and in line with the company policy
*To provide basic level of diary management, including scheduling and coordinating meetings, and liaising with external stakeholders on behalf of the Directors/Managers
*To maintain effective document management systems, e.g. paper and electronic filing systems, accurate records of personal expenses and correspondence
*To deal with sensitive and often highly confidential subjects ensuring confidentiality and common sense is applied at all times to knowledge sharing
*To provide receptionist and administrative assistance to the team of PAs, receptionists and administrators as and when the cover or additional support are required
*To undertake other such duties as appropriate to the level and nature of the role

May & Stephens acts as an "employment agency" in relation to this vacancy


EQUAL OPPORTUNITIES

May & Stephens Recruitment is committed to equal opportunities and actively seeks applications from all sectors of the community irrespective of sex, race, colour, nationality, ethnic or national origin, or disability.