HR Manager in Luxury Sector
Luxury Sector
HR Manager
£40k+ benefits
West End
Permanent
HR Duties
Act as first point of contact for general employee queries, providing signposting on where they can go for assistance and escalating to the outsourced HR consultant where necessary;
As our HRIS Super-User, manage the quality of all employee data and maintain records in HR systems to ensure entries are updated for payroll and other key HR processes whilst ensuring monthly deadlines are met
Through the applicant tracking system, produce all information relating to candidate search. Posting adverts to relevant jobs boards. Extending where necessary the search to paid boards or enlist support to the preferred supplier list of recruiters
Produce & Manage all information and documentation relating to the Starter/On-boarding and Leaver process, ensuring all relevant parties are informed as appropriate.
Maintain all departmental filing systems both electronic and hard copies, ensuring filing is up to date and in order, including centralised computer drives, ensuring compliance with the Data Protection Policy
Working with relevant our payroll bureaus, input and calculate for 4 monthly payrolls. 2 x UK 1 x US 1 x France. Coordination with Finance Director of final submissions.
Managing & maintain the UK & US pension schemes. Complete new joiner’s eligibility criteria for AE. Upload monthly contributions in line with Pension Regulator stipulations, including compliance testing and communication notices.
Office & Facilities Duties
Oversee the general building operations including being primary key-holder for HO
Help assist with reception cover including rest-breaks and holiday cover
Attend weekly facilities meetings with finance, CEO and the Reception & Facilities Co-Ordinator to discuss schedule works and budget
Oversee the day-to-day management and employee development of the Reception & Facilities Coordinator.
PA Support to CEO
Pre booking flights and hotels either directly or through travel agent
Putting together travel itinerary and liaising with reports on travel plans
Liaising with oversees parties to coordinated necessary transfer of information ahead of trips. Presentations, speeches, products etc.
Looking after day-to-day diary including organising meetings and appointments; organising venues and refreshments as and when necessary
Welcoming incoming visitors, escorting visitors in and around the office.
Collating and writing up Monthly expense reports
Working with the Senior Management on relevant business correspondence; ensuring accurate completion within the required timescales; liaising with the appropriate people as and when necessary, including, dictations and sending out cards/letters
Minute meetings including weekly management meeting, Social & Ethical Committee, quarterly board meeting minutes.
Perform other related duties as assigned
PERSON SPECIFICATION
Knowledge
Previous experience in Human Resources and a genuine interest in the subject
Level 3 CIPD Qualification & Associate member of CIPD
Experience in administrative capacity such as PA or team receptionist.
Skills
Good organisational, planning, prioritisation and time management skills
Ability to work independently
Strong communication skills
Strong PC skills including MS Office Applications
Handles changing priorities with ease
Thrives in high pressure environment with an extensive work load
Behaviours
Demonstrate flexibility
Team Player
Work with focus, passion, integrity and maintaining strict confidence on all company information
Interest in HR practice and basic understanding of HR best practice tool
Please send your CV for immediate consideration.
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