Office/Facilities Manager

Well established and highly successful trading house based in the heart of the City is looking for an experienced Office/Facilities Manager preferably from a finance or corporate background to manage the facilities, admin and events functions within the London office. Previous experience of undertaking office renovation/re-design projects is essential.

Duties and responsibilities:-

What you'll do in this role:

• Oversee all maintenance, reception, foodservice, travel, and general administrative support functions for the office
• Plan and manage all office events and employee activities
• Manage all office renovations, design work, and build outs as required
• Manage all facilities/office-related third party contracts and vendors; track renewals
• Responsible for space planning and updating floor plans
• Act as liaison to building property management
• Collaborate with building engineers and internal IT staff on maintaining mechanical, engineering and power requirements for the office
• Oversee security issues related to physical space and systems
• Act as Safety Officer for the office; ensure emergency and safety procedures are followed; conduct fire, health & safety inductions for new staff
• Conduct health & safety risk assessments, review and report quarterly findings
• Provide first aid care for the office as needed
• Maintain office furniture, equipment and general cleanliness and order in the office
• Review and approve all office related expenditures

Skills and experience required:-

• Previous office management experience required

• Strong computer skills, including proficiency in Microsoft Office (Word, PowerPoint and Excel)
• Must be self-motivated and able to successfully perform tasks independently with minimum supervision
• Basic understanding of mechanical, electrical and architectural issues
• Excellent interpersonal and communication skills
• Strong work ethic and team player attitude; willingness to help team members as needed
• Must demonstrate flexible working manner to meet changing business needs
• Ability to work effectively under pressure
• Strong problem-solving skills
• Minimum A level standard education
• Experienced Health & Safety Risk Assessor preferred
• Financial Services and/or trading industry experience preferred