BILLING COORDINATOR to 35k

A lovely West end law firm is looking for a Billing Coordinator to work in this lovely legal accounts department of 4 people.

The ideal candidate will:
•    Ensure knowledge of Solicitor Accounts Rules (SARs) is up to date;
•    Ensure that the policies and procedures of the Firm, as set out in the Office Manual guidelines, are implemented and carried out in the correct manner;
•    Comply with legislation rules or guidelines governing the provision of legal services particularly with regard to the confidentiality of the clients or business of the Firm;
•    Although the main responsibilities are set out below, you will be given experience in all areas to ensure that all processes can be addressed when other members of the team are absent; 
•    You will report, as required, to your manager on all matters on which you may be working at any time to ensure that your manager is briefed and updated with respect to your work; 

KEY RESPONSIBILITIES

Bill Processing:

•    Check VAT, disbursements, additions and time allocations on all bills passed to you for processing;
•    Ensure all bills are properly authorised;   
•    Check fees split on the bill posting slip and that the bill is correctly drawn in line with the computer produced billing guide;  
•    Provide training to new members of staff on the billing system 
•    Input to the Credit Control process as required

Counsel fees and Other Unpaid Disbursements:

•    Check and post all authorised purchase ledger disbursement invoices received; 
•    Pay disbursements promptly in compliance with SARs when monies are received from Clients; 
•    Liaise with fee earners regarding payment of outstanding disbursements as and when necessary;
•    Check and reconcile suppliers’ statements;

HM Land Registry/Searchflow/Companies House etc:

•    Post and allocate all Direct Debits and Standing Orders applied to the firm’s Office Account and maintain a files of all supporting documentation;     

Bank Reconciliations :

•    Perform daily bank reconciliations of the firm’s Office and Client accounts and pass them to the Head of Finance for review and sign-off;
•    Follow up and resolve all errors and discrepancies; 

Miscellaneous :

•    Write off disbursements/time as requested by partners;  
•    Ensure all filing is completed each week;
•    To complete any ad hoc duties as required/as requested.

Person Specification:

•    Previous experience working in a legal billing role;
•    Strong working knowledge of SARs, Disbursement rules and VAT rules;
•    Previous experience of Proclaim would be useful;
•    Works calmly and accurately at all times;
•    ‘Can do’ attitude/willingness to support/assist other members of the team;
•    Good communication skills, both verbal and written; 

Excellent benefits accompany the salary in this lovely firm.

Please send your CV for immediate interview.

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