Office Manager / Team Assistant

Simpatico PR is a fast-growing, creative business PR agency with a cool office in London’s Soho Square. We are looking for a smart, intelligent person to help run our busy office and support our team which has a strong mix of experience in PR and journalism.

You will need to be professional, positive, organised, approachable and reliable. As well as taking responsibility for a range of administrative aspects of the agency’s operations and supporting the management team, you’ll need to communicate effectively with your colleagues, our clients and suppliers.

Culturally we are friendly, flat-structured (no big egos), we’re really interested in serious business subjects (quite studious) and live news and events, but we are also highly creative and fun.

We work with a range of large international and smaller companies in the marketing, creative, media and tech sectors and you’ll be influential in helping us present an appropriate image to current and future clients when they visit our offices.

You should have at least three years’ experience within a similar role.

Salary £25,000 - £35,000 p.a. dependent on experience.

Key Responsibilities:

Office/Finance

Property and Office Management

Managing IT and other supplier relationships

Management of all bought-in data and information services

Agency supplier budget monitoring, supplier research

Management of external supplier invoices, payment scheduling and record keeping

Management of office presentation and hospitality

Purchasing office supplies within agreed budgets

MD and Management Team support and diary management

HR

HR systems management and record keeping

Supporting management team in implementing new policies and ideas

Monitoring the allocation and take-up of staff benefits

Coordination of staff training

Maintaining/updating staff personnel files

Recruitment support and co-ordination

Supplying information for payroll purposes

Sickness and holiday tracking

Key qualities:

Trustworthy and discrete

Calm

Proactive and positive

Extremely well organised

Attentive to detail

A great communicator (written and verbal)

Proficient in the main Microsoft Office products (Word, PowerPoint & Excel)

Experienced in dealing with budgets and cost control