Receptionist - America Law Firm - £25,000 - £27,000
- Recruiter
- J M Legal Limited
- Location
- England, London, City of London
- Salary
- £25000 - £27000 per annum + benefits
- Posted
- 02 May 2017
- Closes
- 30 May 2017
- Ref
- STREC17
- Contact
- Sian Taylor
- Job Title
- Receptionist
- Industry Sector
- Legal
- Contract Type
- Contract
- Hours
- Full Time
RECEPTIONIST required for this outstanding American Law Firm for a 12 month contract.
They are looking for someone that is willing to undertake instruction and training to develop into a top flight Front of House Receptionist.
Shift hours include earliest start time of 7am and latest 7pm.
Duties include:
*Meet and greet all Clients (internal & external) in a prompt, polite and efficient manner;
*Answer all internal/external telephone calls via the switchboard.
*Arranging and accepting meeting room bookings for staff and external clients.
*Assist with travel arrangements for internal staff when required.
*Be responsible for photocopying / scanning / faxing documents as and when required.
*To keep the reception area clean and tidy at all times.
*To provide occasional cover at any of the other English offices as and when required.
Hospitality
*The day to day running of the catering and meeting rooms providing refreshments throughout the day for internal and external clients.
*Ensuring that the kitchen area is kept clean, tidy and meets current Health & Safety Compliance Regulations.
*Ensuring client meeting rooms and seminar room are maintained to the highest standard, as expected by the partnership at all times.
*Ordering breakfasts and sandwich lunches.
*Liaising with partners with regard to food and wine requirements for client events and responsibility for booking external caterers.
*Liaise with caterers and suppliers regarding ordering of stock.
*Ensuring effective shift handover with hospitality and reception services.
*There may also be a requirement to carry out duties from time to time that are not necessarily associated with your job title.
Job Description
Person specification
*Experience within a law firm or professional services office is desirable but not essential as full training will be provided.
*Experience of working in a hospitality/conference role is essential.
*High standard of professional appearance and well groomed.
*Experience of using Mitel switchboard is desirable.
*Sociable, friendly, polite and presentable.
*Ability to engage with clients and display exceptional customer service skills.
*Ability to utilise tact, discretion and diplomacy and maintain confidentiality at all times.
*Flexibility with regard to shift patterns.
*Ability to work under pressure and to tight deadlines.
*Eagerness, efficiency and willingness to learn and help.
*Able to use own initiative.
*Have excellent time keeping.
*Be a team player with an ability to interpret and carry out instructions.
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